Grow My Therapy
Grow My TherapyGrow My Therapy — automation for psychology practices
A therapy caseload generates a predictable trickle of administration. An assessment caseload generates something else entirely: multi-session bookings that have to happen in sequence, questionnaires that take a parent an hour to complete, collateral forms sent to a school, and a family that will email three times asking where the report is.
That is where the hours go, and almost none of it requires you.
One evaluation, many moving parts
Each of these steps is a place where a family stalls, a form goes uncompleted, or you end up chasing something between appointments. Each one can be handled automatically.
Routed separately from therapy enquiries, with an immediate reply that answers the three things assessment enquirers always ask: what it covers, how long the report takes, and what it costs.
Different form, different routing
The referral question, the age, whether a school or court is involved, whether previous testing exists. Collected before a consultation so the consultation is not spent gathering facts.
Saves the first twenty minutes
Long, and frequently the point where a family stops. Sent with a deadline, chased automatically if incomplete, and stored securely rather than arriving as an email attachment.
Chased without you chasing
Teacher and other-informant forms sent, tracked and followed up. This is among the most tedious tasks in an assessment practice and among the easiest to hand over.
Tracked to completion
Multiple sessions booked in the right order with the right gaps, reminders configured per appointment, and rescheduling that does not collapse the sequence.
Sequence-aware, not one-slot-at-a-time
The family kept informed about where the report is, and the feedback session booked before anyone has to ask. This alone removes a meaningful share of your inbound email.
The “where is my report” email, prevented
The enquiry that comes back
A family enquires in October, hears the cost, and goes quiet. In February the school raises it again and they start looking. If your practice treated the October silence as a closed enquiry, they start looking from scratch — which usually means somebody else.
Follow-up for assessment therefore has to be paced completely differently from therapy follow-up. Not three emails in a fortnight, but occasional, genuinely useful contact spread across months: what the process involves, how the timeline works around a school year, what changes once you have a report.
The same applies to the waitlist. People wait a long time for evaluation slots, and a waitlist nobody contacts quietly empties. This is also where the content you publish earns twice: an article about what an evaluation involves is both a search asset and the most useful thing you can send someone who is deciding.
The enquiries you already paid for, sitting quietly for four months, are the cheapest source of assessment work most practices have.
The simpler half
Less complex, and still worth doing — particularly for a practice where a waitlist means most enquiries have to be handled without a booking.
Where we stop
Assessment work involves data that is unusually sensitive and unusually consequential. Some of it is simply not a candidate for this.
Test data, protocols and interpretation stay entirely within your clinical systems and your judgement. Nothing here touches them.
A psychological report is a clinical and sometimes legal document with your name on it. We do not automate any part of writing one.
A chatbot answers logistics. Any question about what a finding means is routed to you, including the ones a family asks casually.
Where records go, and to whom, is a decision with legal weight. The automation can collect the request; the release is yours.
Questions we get
Yes, and for assessment practices it is usually the highest-value piece. Long questionnaires stall — a parent starts one at ten at night and does not return to it. Automatic, polite reminders with a deadline, and a status you can see without asking anyone, removes a recurring administrative task and prevents evaluations being delayed.
It can send them, track whether they have been returned and follow up when they have not. Where a school requires a specific process or its own paperwork, that part remains manual — we will tell you which of your forms fit the automated path and which do not rather than implying all of them do.
They can ask about the process — typical turnaround, what happens at feedback, how the report is delivered. Anything about a specific individual’s case is routed to you rather than answered, because a status update on a named person is confidential information and not something an automated system should be handing out.
It sits in front of them. Enquiries, screening, scheduling and general intake happen here; clinical records, test data and reports stay in the systems you already use. Where a direct integration would be genuinely useful, it is a scoped project rather than a claim we would make on a page.
It depends how much of your week is administration. For a solo assessment practice it frequently is, because the admin per case is high and it is all yours. For a therapy-only practice with a full caseload the case is weaker, and we would say so — the pieces worth having are usually intake, reminders and enquiry follow-up rather than the whole layer.
Every place you had to chase something is a candidate. We will map it against what can safely be automated and what has to stay with you. See everything we do for psychologists.
No obligation · nothing clinical is ever automated
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